Temporary Office Coordinator

ABOUT DJDS

DJDS is a non profit architecture and real estate development firm that innovates in and around the built environment to address the root causes of mass incarceration with a focus on restorative justice and restorative economics. To achieve this mission the team is comprised of architects, designers, real estate developers, operations/events production  and community organizers within which the production designs and administrative lead is an integrated part of a multidisciplinary team.  This role will help set up DJDS’s physical office in Jingletown and organize physical assets in preparation for a full re-opening for the rest of the staff. This is a temporary, part-time position that will end August 31, 2021 unless extended in writing.

RESPONSIBILITIES (Coordinator Level, 2-5 years experience)

• Attend to the needs of the DJDS physical office in Oakland M-F (hours can be determined by the candidate) for a minimum of 4 hours a day. This includes, but is not limited to:
  • Receiving and logging mail packages sent to the DJDS office.
  • Organizing office supplies and library materials.
  • Ensuring kitchen supplies are in order and notify Purchasing of low stock items.
  • Coordinate cleaning schedule with janitorial vendor 
  • Advise on any assets needed to help with office organization and clean-up

• Manage DJDS office scheduling including:
  • Maintaining a shared calendar of days employees are scheduled to come to the office.
  • Advising staff of when vendors are coming to the office.

POSITION SUMMARY

(Expected duties of a Coordinator level position)

• Work in a support role to the Directors as it pertains to the positions area of responsibility outlined above.
• Communicate necessary deadlines to stakeholders including outlines of solutions for delayed or missed deadlines.
• Take notes at project meetings and discussions as requested.
• Collaborate with relevant Directors to manage external consultants when necessary.
• Initiate, build and manage relationships with project partners and community stakeholders. 
• Report regular updates to DJDS Leadership team.
• Seek opportunities to elevate knowledge and skills for yourself and teammates
• Apply expertise and passion to assigned duties.
• Process expenses for travel and other special projects as assigned.

REQUIRED KNOWLEDGE SKILLS & ABILITIES

• Ability to maintain confidentiality and a high level of discretion.
• Exceptional skills in cross-disciplinary collaborative team work
• Facilitation skills and conflict management
• Commitment to DJDS’ mission and goals
• Attend and participate in thought leadership of DJDS’s organizational model and financial opportunities to include attending and speaking at relevant conferences and convenings
• Cultural competency for a diverse range of cultures, communities, and lived experiences
• High level of emotional intelligence and ability to apply it
• Commitment to learning and understanding robust community-led processes and practices
• Adaptability to emergent project processes and problem-solving
• Acute understanding of systemic racism and social inequities and its impacts on a range of individuals from systems impacted individuals and their communities of care to elected officials.
• Thoughtful, empathetic negotiation skills 
• The ability to balance the mindset to abundance with the realities of a business needs and flows. 
• Appreciation for aesthetic design

BENEFITS AND COMPENSATION

• Compensation for this role will start at $25.oo an hour.

TO APPLY

Please send a resume and cover letter using the instructions listed below.

Email: [email protected]

Subject Line: Temporary Office Coordinator

Attachment: One multipage PDF not to exceed 3MB

The PDF should include:

• Cover letter (in your cover letter please include (please limit to 500 words max):
  • Your definition of Restorative Justice 
  • Your definition of Trauma-Informed Practice
  • An example where you have observed Non Violent Communication
  • Your understanding of Emotional Intelligence and its relation to personal accountability
• Resume

Please, no phone calls or recruiters. All applicants must be eligible to work in the U.S.