DJDS | Temporary Office Coordinator
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Temporary Office Coordinator




DJDS is a non profit architecture and real estate development firm that innovates in and around the built environment to address the root causes of mass incarceration with a focus on restorative justice and restorative economics. To achieve this mission the team is comprised of architects, designers, real estate developers, operations/events production  and community organizers within which the production designs and administrative lead is an integrated part of a multidisciplinary team.  This role will help set up DJDS’s physical office in Jingletown and organize physical assets in preparation for a full re-opening for the rest of the staff. This is a temporary, part-time position that will end August 31, 2021 unless extended in writing.


RESPONSIBILITIES (Coordinator Level, 2-5 years experience)


  • Attend to the needs of the DJDS physical office in Oakland M-F (hours can be determined by the candidate) for a minimum of 4 hours a day. This includes, but is not limited to:
    • Receiving and logging mail packages sent to the DJDS office.
    • Organizing office supplies and library materials.
    • Ensuring kitchen supplies are in order and notify Purchasing of low stock items.
    • Coordinate cleaning schedule with janitorial vendor 
    • Advise on any assets needed to help with office organization and clean-up


  • Manage DJDS office scheduling including:
    • Maintaining a shared calendar of days employees are scheduled to come to the office.
    • Advising staff of when vendors are coming to the office.


(Expected duties of a Coordinator level position)

  • Work in a support role to the Directors as it pertains to the positions area of responsibility outlined above.
  • Communicate necessary deadlines to stakeholders including outlines of solutions for delayed or missed deadlines.
  • Take notes at project meetings and discussions as requested.
  • Collaborate with relevant Directors to manage external consultants when necessary.
  • Initiate, build and manage relationships with project partners and community stakeholders. 
  • Report regular updates to DJDS Leadership team.
  • Seek opportunities to elevate knowledge and skills for yourself and teammates
  • Apply expertise and passion to assigned duties.
  • Process expenses for travel and other special projects as assigned.




  • Ability to maintain confidentiality and a high level of discretion.
  • Exceptional skills in cross-disciplinary collaborative team work
  • Facilitation skills and conflict management
  • Commitment to DJDS’ mission and goals
  • Attend and participate in thought leadership of DJDS’s organizational model and financial opportunities to include attending and speaking at relevant conferences and convenings
  • Cultural competency for a diverse range of cultures, communities, and lived experiences
  • High level of emotional intelligence and ability to apply it
  • Commitment to learning and understanding robust community-led processes and practices
  • Adaptability to emergent project processes and problem-solving
  • Acute understanding of systemic racism and social inequities and its impacts on a range of individuals from systems impacted individuals and their communities of care to elected officials.
  • Thoughtful, empathetic negotiation skills 
  • The ability to balance the mindset to abundance with the realities of a business needs and flows. 
  • Appreciation for aesthetic design



  • Compensation for this role will start at $25.oo an hour.




Please send a resume and cover letter using the instructions listed below.



Subject Line: Temporary Office Coordinator

Attachment: One multipage PDF not to exceed 3MB


The PDF should include:


  • Cover letter (in your cover letter please include (please limit to 500 words max):
    • Your definition of Restorative Justice 
    • Your definition of Trauma-Informed Practice
    • An example where you have observed Non Violent Communication
    • Your understanding of Emotional Intelligence and its relation to personal accountability
  • Resume


Please, no phone calls or recruiters. All applicants must be eligible to work in the U.S.