DJDS is a non profit architecture and real estate development firm that innovates in and around the built environment to address the root causes of mass incarceration with a focus on restorative justice and restorative economics. To achieve this mission the team is comprised of architects, designers, real estate developers, operations/events production and community organizers within which the production designs and administrative lead is an integrated part of a multidisciplinary team. This role will help set up DJDS’s physical office in Jingletown and organize physical assets in preparation for a full re-opening for the rest of the staff. This is a temporary, part-time position that will end August 31, 2021 unless extended in writing.
RESPONSIBILITIES (Coordinator Level, 2-5 years experience)
Attend to the needs of the DJDS physical office in Oakland M-F (hours can be determined by the candidate) for a minimum of 4 hours a day. This includes, but is not limited to:
Receiving and logging mail packages sent to the DJDS office.
Organizing office supplies and library materials.
Ensuring kitchen supplies are in order and notify Purchasing of low stock items.
Coordinate cleaning schedule with janitorial vendor
Advise on any assets needed to help with office organization and clean-up
Manage DJDS office scheduling including:
Maintaining a shared calendar of days employees are scheduled to come to the office.
Advising staff of when vendors are coming to the office.
(Expected duties of a Coordinator level position)
Work in a support role to the Directors as it pertains to the positions area of responsibility outlined above.
Communicate necessary deadlines to stakeholders including outlines of solutions for delayed or missed deadlines.
Take notes at project meetings and discussions as requested.
Collaborate with relevant Directors to manage external consultants when necessary.
Initiate, build and manage relationships with project partners and community stakeholders.
Report regular updates to DJDS Leadership team.
Seek opportunities to elevate knowledge and skills for yourself and teammates
Apply expertise and passion to assigned duties.
Process expenses for travel and other special projects as assigned.
REQUIRED KNOWLEDGE SKILLS & ABILITIES
Ability to maintain confidentiality and a high level of discretion.
Exceptional skills in cross-disciplinary collaborative team work
Facilitation skills and conflict management
Commitment to DJDS’ mission and goals
Attend and participate in thought leadership of DJDS’s organizational model and financial opportunities to include attending and speaking at relevant conferences and convenings
Cultural competency for a diverse range of cultures, communities, and lived experiences
High level of emotional intelligence and ability to apply it
Commitment to learning and understanding robust community-led processes and practices
Adaptability to emergent project processes and problem-solving
Acute understanding of systemic racism and social inequities and its impacts on a range of individuals from systems impacted individuals and their communities of care to elected officials.
Thoughtful, empathetic negotiation skills
The ability to balance the mindset to abundance with the realities of a business needs and flows.
Appreciation for aesthetic design
BENEFITS AND COMPENSATION
Compensation for this role will start at $25.oo an hour.
Please send a resume and cover letter using the instructions listed below.
Subject Line:Temporary Office Coordinator
Attachment:One multipage PDF not to exceed 3MB
The PDF should include:
Cover letter (in your cover letter please include (please limit to 500 words max):
Your definition of Restorative Justice
Your definition of Trauma-Informed Practice
An example where you have observed Non Violent Communication
Your understanding of Emotional Intelligence and its relation to personal accountability
Please, no phone calls or recruiters. All applicants must be eligible to work in the U.S.