DJDS is a non profit architecture and real estate development firm that innovates in and around the built environment to address the root causes of mass incarceration with a focus on restorative justice and restorative economics. To achieve this mission the team is comprised of architects, designers, real estate developers, operations/events production and community organizers within which the production designs and administrative lead is an integrated part of a multidisciplinary team. The unique position supports the Executive Director of the organization.
RESPONSIBILITIES (Manager level, 7-10 years experience)
Obtain requested information from the appropriate DJDS internal and external parties.
Communicate and manage necessary deadlines for the Executive Director.
Act as the manager of Executive Director’s calendar.
Organize Executive Director materials and files
Act as point of escalation for Executive Director requests.
Act as point of contact among clients, partners and other external constituents.
Collect and organize Executive Director receipts for accounting submission.
Run errands as requested by the Executive Director.
Ensure timely responses of Executive Director emails and other communications, and other flows of information
Advise Executive Director on meeting times to ensure proper breaks are allowed between meetings.
Take meeting minutes and other records as requested.
Work as acting Office Manager and establish office procedures.
Familiarity with personality type assessments such as Enneagram, Myer’s-Briggs, Clifton’s Strengths or similar assessments.
(Expected duties of a Manager level position)
Advise on progress and budget of assigned projects.
Communicate necessary deadlines to stakeholders including outlines of solutions for delayed or missed deadlines.
Lead project meetings and discussions
Act as key decision maker for progress of assigned projects
Review and approve expenses for assigned projects.
Monitor compliance of each project’s contractual obligations.
Initiate, build and manage relationships with project partners and community stakeholders.
Report regular updates to DJDS Leadership team.
Mentor and guide other members of the team.
Educate colleagues to elevate the team’s knowledge and skills.
Coordinate efforts with all departments of the organization: design, real estate, advocacy, and community engagement.
REQUIRED KNOWLEDGE SKILLS & ABILITIES
Ability to maintain confidentiality and a high level of discretion.
Exceptional skills in cross-disciplinary collaborative team work
Facilitation skills and conflict management
Commitment to DJDS’ mission and goals
Attend and participate in thought leadership of DJDS’s organizational model and financial opportunities to include attending and speaking at relevant conferences and convenings
Cultural competency for a diverse range of cultures, communities, and lived experiences
High level of emotional intelligence and ability to apply it
Commitment to learning and understanding robust community-led processes and practices
Adaptability to emergent project processes and problem-solving
Acute understanding of systemic racism and social inequities and its impacts on a range of individuals from systems impacted individuals and their communities of care to elected officials.
Thoughtful, empathetic negotiation skills
The ability to balance the mindset to abundance with the realities of a business needs and flows.
Appreciation for aesthetic design
BENEFITS AND COMPENSATION
Healthcare benefits with options for medical insurance under the company group plan. Employer contributes 100% of employee healthcare offered under the group healthcare offerings.
Compensation for this role will not exceed $85,000
Please send a resume and cover letter using the instructions listed below.
Subject Line:Executive Assistant
Attachment:One multipage PDF not to exceed 3MB
The PDF should include:
Cover letter (in your cover letter please include (please limit to 400 words max):
Your definition of Restorative Justice
Your definition of Trauma-Informed Practice
An example where you have observed or participated in Non Violent Communication
Your understanding of Emotional Intelligence and it’s relation to personal accountability
Please, no phone calls or recruiters. All applicants must be eligible to work in the U.S.