DJDS | Executive Assistant
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Executive Assistant




DJDS is a non profit architecture and real estate development firm that innovates in and around the built environment to address the root causes of mass incarceration with a focus on restorative justice and restorative economics. To achieve this mission the team is comprised of architects, designers, real estate developers, operations/events production  and community organizers within which the production designs and administrative lead is an integrated part of a multidisciplinary team.  The unique position supports the Executive Director of the organization.


RESPONSIBILITIES (Manager level, 7-10 years experience)


  • Obtain requested information from the appropriate DJDS internal and external parties.
  • Communicate and manage necessary deadlines for the Executive Director.
  • Act as the manager of Executive Director’s calendar.
  • Organize Executive Director materials and files
  • Act as point of escalation for Executive Director requests.
  • Act as point of contact among clients, partners and other external constituents.
  • Collect and organize Executive Director receipts for accounting submission.
  • Run errands as requested by the Executive Director.
  • Ensure timely responses of Executive Director emails and other communications, and other flows of information
  • Advise Executive Director on meeting times to ensure proper breaks are allowed between meetings.
  • Take meeting minutes and other records as requested.
  • Work as acting Office Manager and establish office procedures.
  • Familiarity with personality type assessments such as Enneagram, Myer’s-Briggs, Clifton’s Strengths or similar assessments.



(Expected duties of a Manager level position)

  • Advise on progress and budget of assigned projects.
  • Communicate necessary deadlines to stakeholders including outlines of solutions for delayed or missed deadlines.
  • Lead project meetings and discussions
  • Act as key decision maker for progress of assigned projects
  • Review and approve expenses for assigned projects.
  • Monitor compliance of each project’s contractual obligations.
  • Initiate, build and manage relationships with project partners and community stakeholders. 
  • Report regular updates to DJDS Leadership team.
  • Mentor and guide other members of the team.
  • Educate colleagues to elevate the team’s knowledge and skills.
  • Coordinate efforts with all departments of the organization: design, real estate, advocacy, and community engagement.




  • Ability to maintain confidentiality and a high level of discretion.
  • Exceptional skills in cross-disciplinary collaborative team work
  • Facilitation skills and conflict management
  • Commitment to DJDS’ mission and goals
  • Attend and participate in thought leadership of DJDS’s organizational model and financial opportunities to include attending and speaking at relevant conferences and convenings
  • Cultural competency for a diverse range of cultures, communities, and lived experiences
  • High level of emotional intelligence and ability to apply it
  • Commitment to learning and understanding robust community-led processes and practices
  • Adaptability to emergent project processes and problem-solving
  • Acute understanding of systemic racism and social inequities and its impacts on a range of individuals from systems impacted individuals and their communities of care to elected officials.
  • Thoughtful, empathetic negotiation skills 
  • The ability to balance the mindset to abundance with the realities of a business needs and flows. 
  • Appreciation for aesthetic design




  • Healthcare benefits with options for medical insurance under the company group plan. Employer contributes 100% of employee healthcare offered under the group healthcare offerings.
  • Compensation for this role will not exceed $85,000




Please send a resume and cover letter using the instructions listed below.


Subject Line: Executive Assistant

Attachment: One multipage PDF not to exceed 3MB

The PDF should include:

  • Cover letter (in your cover letter please include (please limit to 400 words max):
    • Your definition of Restorative Justice 
    • Your definition of Trauma-Informed Practice
    • An example where you have observed or participated in Non Violent Communication
    • Your understanding of Emotional Intelligence and it’s relation to personal accountability
  • Resume


Please, no phone calls or recruiters. All applicants must be eligible to work in the U.S.